The importance of time management

 What is time management?

Time management refers to effective time management so that adequate time is allocated to the right activity.

Effective time managing allows people to assign specific time slots to activities based on their importance.

Time management refers to making better use of time as time is always limited.

Ask yourself which activity is most important and how much time should be allocated to it. Know what work needs to be done before and which can be done a little later.

Time the board assumes a significant job in associations as well as in our own lives.

Importance of time managing:

If you don't know how to manage your time well, your personal and professional life will suffer. Time management is organized daily, and it is necessary to do it so that you know how to better organize your time at all times. Great time managing happens when you can have a healthy balance between your work and your personal life.

The consequences of failed time managing include missing deadlines and living with excessive stress. Though you've never managed your time before, it's never too late to change this. Set deadlines, organize your days, delegate tasks, prioritize your to-do list, and get the most value out of your time.

Benefits of time managing

There are many benefits that come along with proper time management. In your daily life, time managing can benefit you in the following ways:

1. Turn in work on time

Assigning a finite period of time to tasks helps you complete them on time. It also helps you manage your workload in the most effective way.

When you have scheduled tasks, your brain rewires itself to follow the structure and perform those activities within the desired time frame.

Therefore, you can easily deliver the work on time if you have controlled your time well.

2. Achieve goals in less time

We all need to achieve different goals to feel satisfied at work, but without understanding the importance of time managing, these goals could remain on hold indefinitely. The time we need to carry out the challenges and daily tasks already exist; We just have to know how to manage it properly to meet our daily challenges in an agile and efficient way.

3.Suffer less stress

If we don't manage our time, it is easy to end up feeling overwhelmed, pressured, scattered, and lacking in concentration. When that happens, it can be difficult to understand how long it will take to complete a task. Once we learn to manage our time, stress and anxiety levels drop significantly at work and we feel more energetic to tackle our daily tasks. An efficient workflow will allow us to develop new skills to carry out our work efficiently.

4.You will have more confidence

Good time management can improve your confidence. You are more likely to take proper care of yourself if you have the time to do so. You will also feel motivated with life because you will have a good sense of constant achievement. Meeting deadlines and exceeding expectations is a great motivator.

5. More opportunities and professional growth

Being on time with your work will not only increase your effectiveness, but it will also help you earn a good reputation at work. When managers and seniors know that you always complete your tasks on time, you can open the way for more career advancement opportunities at work.

How to improve time management:

Here are some tips you can follow to improve your time management.

1.Proper Planning

Planning plays an important role in time management, as the two go hand in hand. You can make the most of your time only when it's fully planned.

When we talk about planning, you don't necessarily have to follow the strict routine, but it means making smarter decisions and knowing when is the right time to do one task or another.

The idea behind time managing is to work smarter and also have time to do other things.

Let's use time as a tool, not a vehicle - John Fitzgerald Kennedy

2. Start with a key task.

Not all tasks of the day are the same, organizing invoices is not the same as preparing a proposal for an important client. For this reason, there are some tasks that require our special attention, maximum concentration-focus, and even significant energy consumption. How do you usually say "give everything".

I'm talking about the key tasks, those tasks that, yes or yes, represent an advance in your day, they are the backbone of your day.

>> Identify these tasks 2-3 tasks maximum and start the day with them. Yes, be careful, start the day, plan them first thing in the morning. This will undoubtedly help you improve your time management.

3. Take advantage of downtime.

Dead times are periods of time that arise unexpectedly throughout the day: we finish a task earlier, a meeting is postponed or simply that meeting ends earlier than expected ... identify those times and take advantage of them for, in those, 5-10- 15 minutes to do microtasks. Go through your to-do list, filter by time, and complete a task in those corners of the day.

4.No multitasking

Multitasking is one of the biggest time-wasting activities. Instead of accomplishing too many things, you end up accomplishing nothing outside of them.

The best way to use your time is to take a task and finish it before jumping to the next one. Make a list of tasks that need to be done in terms of your priority.

Not only will you be able to focus better, but there will also be fewer distractions. And no distraction means less chance of making mistakes.

5. The golden minute rule.

Stay with this. Record it, give the REC: “Record it, give the REC: “Everything you can do in a minute or less than a minute. Do it"

Responding to a phone call, answering a short email, passing on to a colleague some documentation that they have requested and that you have on hand ... these are some examples of tasks that you can carry out in the golden minute.

6. Close the doors to distractions.

Closely related to the previous trick. All tasks, but especially key tasks need to be protected in a special way, due to their weight, consequences, and results. Protect them from distractions and interruptions. Choose a time of the day (better first thing in the morning) to run them: turn off the phone, work in full screen, notify your colleagues (close interruptions), eliminate notifiers. In short, protect them.

7.Take breaks:

Set a period of time, even brief, between each task to give yourself a break and attend to what is important.

If you are methodical and you plan your day to day, the results will not take long to arrive. You will gain in quality of life, tranquility and you will definitely say goodbye to anxiety.

So do not forget, your work is not better for investing hours and hours in it, but for correctly managing the time you work (and the time you rest) to be more productive working with a purpose.

In short, invest the time just and necessary to achieve the maximum result, that is, to be more efficiently productive.